Budget Basics

Section

Budget Terms

 

The budget terms identified below are taken directly from § 4117, Chapter 4, Title 5 of the Guam Code Annotated entitled, “Definitions” as well as from Chapter 22, Title 5 of the Guam Code Annotated.

 

Agency shall mean each and every line department of the Executive Branch, each autonomous/semi-autonomous agency, public corporation or instrumentality of the government of Guam, every educational institution whether secondary or post-secondary, the Judicial Branch, the Public Defender Service Corporation, and every public entity hereafter to be created by law which receives funding under the General Appropriations Act of 1998 and 1999.

 

Appropriation means the funds allocated by the Guam Legisalture which directs how the amount, manner and purpose of the funds are to be used.

 

Capital Outlay includes: (1) Equipment, such as loader trucks, tractors, trailers, automobiles or other vehicles; machinery; reference books; filing cabinets, typewriters, computers, microcomputers and printers, facsimile machines, adding and calculating machines, other business machines and office equipment; and tools, implements and instruments which may be used continuously without material change in physical condition and having a useful life of one (1) year or longer and cost not less than Five Thousand Dollars ($5,000.00); (2) repair, remodeling or alteration of a building or replacement thereof and the replacement and renewal of plumbing, wiring and air conditioning systems costing more than Fifteen Thousand Dollars ($15,000.00); (3) construction of an entirely new building, including the materials and labor either supplied by an agency of the government or supplied by contract; or (4) non-structural improvements to buildings, the grading, leveling, drainage and landscaping of land or the construction of roadways, fences, ditches, or sanitary or storm sewers. Capital Outlay does not include normal maintenance expenditures.

 

Contingency means expenditure for unbudgeted items.

 

Continuing Appropriations include all unexpended and unencumbered balance of appropriations available to support obligations for a specified purpose or project, even when these obligations are incurred beyond the budget year.

 

Contractual Services include: (1) services rendered or performed by businesses or other government agencies or individuals other than expenses for personnel services; (2) current services or charges for rental of personal property, insurance premiums (not employee benefits), dues, paid subscriptions and other fixed charges; or (3) telex and other forms of communication, except telephone and facsimile.

 

Equipment means items having a purchase price of Five Thousand Dollars ($5,000.00) or less.

 

Encumbrances mean commitments related to unperformed (executory) contracts for goods and services, which are generally evidenced by outstanding purchase orders, contracts and interdepartmental work requests. Encumbrances reported at year end are reported as a reservation of fund balance since they do not constitute expenditures or liabilities.

 

Expenditures means all amounts of money, other than refunds authorized by law, paid out or encumbered for payment by a Territorial agency other than for investment securities or as agent or trustee for other governmental entities or private persons.

 

Federal Funds means payments by the United States Government to the Territorial government or Territorial agencies for specific purposes or in lieu of taxes, including grants, reimbursements and payments made in accordance with contracts, but does not include payments pursuant to Section 30 of the Organic Act of Guam.

 

Full Time Equivalency (FTE) means the equivalent of one (1) permanent position continuously filled for two thousand eighty (2,080) hours per year commencing October 1, 1997.

 

General Fund means that Fund as defined by Title 5 Guam Code Annotated § 21110.

 

Match means direct cost sharing or in-kind General Fund support required as a condition for acceptance for Federal funds.

 

Office Space Rental means payment to an entity for rental of office space and may include the cost of maintenance, power and other utility expenses.

 

Operating Expense means the individual and collective budget categories of ‘Travel,’ ‘Contractual Services,’ ‘Supplies,’ ‘Equipment,’ ‘Office Space Rental,’ ‘Utilities’ and ‘Miscellaneous.’

 

Personnel Services includes: (1) salaries and wages payable to persons employed by the government; (2) the government’s contributions to the Government of Guam Retirement Fund and the employer’s contributions under the Federal Insurance Contribution Act; (3) the government’s contributions for health, dental and life insurance plans; or (4) overtime.

 

Power includes all expenses incurred for the use of electricity or liquid propane gas, propane or butane gas.

 

Revenue means all amounts received by a Territorial agency from sources external to that agency, net of refunds and other correcting transactions, other than from the issuance of debt liquidation of investment, or as agent or trustee for other governmental agent, entities or private persons.

 

Special Fund means revenue available to Territorial agencies from sources other than the General Fund and Federal funds.

 

Supplies and Materials means materials which by their nature are consumable, that have a useful lifetime of less than one (1) year, and which, after use, undergo an impairment or a material change in physical condition.

 

Telephone includes all charges for telephone and cellular telephone services.

 

Toll Calls include all charges for long distance telephone calls, including, but not limited to, facsimile.

 

Total Revenue is defined as General Fund Revenue plus School Operations Fund Revenue.

 

Water/Sewer includes all expenses for the purchase of water and all expenses for waste-water treatment.

Office of Finance and Budget

35th Guam Legislature

Address​​​​​​: I Mina'trentai Singko na Liheslaturan Guåhan

 

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